Agenda

South Hams Council - Thursday, 23rd May, 2024 10.00 am

Venue: Council Chamber - Follaton House. View directions

Contact: Email: [email protected] 

Items
No. Item

1.

South Hams Community Awards Presentation

2.

Election of the Chairman of the Council;

The Chairman will then read and sign the declaration of acceptance of office;

3.

Address by the New Chairman of Council

4.

Vote of thanks to the Retiring Chairman

5.

Response by the Retiring Chairman

6.

Appointment of the Vice Chairman of the Council

The Vice Chairman will then read and sign the declaration of acceptance of office

7.

Minutes pdf icon PDF 338 KB

to approve as a correct record the minutes of the meeting of the Council held on 21 March 2024;

8.

Declarations of Interest

In accordance with the Code of Conduct, Members are invited to declare any Disclosable Pecuniary Interests, Other Registerable Interests and Non-Registerable Interests including the nature and extent of such interests they may have in any items to be considered at this meeting;

9.

Annual Statement from the Leader of Council

10.

Representation on Political Groups

to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies – see item 11 below;

 

to follow

 

11.

Appointment of Members (and Substitute Members) of the Bodies of the Council

to appoint the Members of the following Council Bodies for the 2024/25 Municipal Year:-

 

a)    Audit & Governance Committee;

b)    Council Tax Setting Committee;

c)    Development Management Committee;

d)    Licensing Committee; and

e)    Overview & Scrutiny Committee.

 

To follow

12.

Election of Chairman and Vice-Chairman of those Bodies of the Council

to elect the Chairman and Vice-Chairman of the following Bodies of the Council for the 2024/25 Municipal Year:-

 

a)    Audit & Governance Committee;

b)    Council Tax Setting Committee;

c)    Development Management Committee;

d)    Licensing Committee; and

e)    Overview & Scrutiny Committee.

 

To follow

13.

Appointment of Governance Boards / Panels

to agree to the appointment of the following Groups for the 2024/25 Municipal Year:-

 

a)         Devon Building Control Partnership;

b)         Director – Plymouth & South Devon Freeport;

c)         Joint SH/WD/Plymouth Local Plan Partnership Board;

d)         Member Development Steering Group

e)         Rate Relief Panel;

f)          Slapton Line Steering Group;

g)         South Devon National Landscapes Partnership Committee; and

h)         Tamar Valley National Landscapes Partnership Committee.

 

To follow

14.

Appointment of Representatives on Outside Bodies

to agree to the appointment of Members as representatives on Outside Bodies for the 2024/25 Municipal Year;

 

NOTE: Although some of these appointments are accepted by the “Outside Bodies” for a period of years, it is the Council’s practice where possible to review all appointments annually.

 

To follow

15.

Exempt Information

to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;

16.

Urgent Business

the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under ‘Business Brought forward by the Chairman’);

17.

Appointment of Independent Persons - Standards Function and Audit & Governance Committee pdf icon PDF 302 KB

18.

Constitution Update pdf icon PDF 159 KB

Additional documents:

19.

Reports of Bodies

to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:

 

* Indicates minutes containing recommendations to Council.

 

19a

Development Management Committee - 13 March 2024 pdf icon PDF 320 KB

19b

Overview & Scrutiny Committee - 14 March 2024 pdf icon PDF 257 KB

19c

Audit & Governance Committee* - 21 March 2024 pdf icon PDF 152 KB

Minute AG.40/23  2024/25 Capital Strategy, 2024/25 Treasury Management Strategy And 2024/25 Investment Strategy

 

(Note: This item was considered at the meeting of Full Council on 21 March 2024 (Minute 58/23 refers))

19d

Audit & Governance Committee - 28 March 2024 pdf icon PDF 273 KB

19e

Development Management Committee - 10 April 2024 pdf icon PDF 318 KB

19f

Executive - 18 April 2024 pdf icon PDF 273 KB